For the Mobile Bidding Solution, Silent Partners will:

  • Work with your organization to develop an appropriate and effective donation request letter.
  • Mail-merge solicitation letter with our domestic and international donor database. This database is a product of years of research and is continually updated to meet the special needs of each client. We do everything to ensure that our clients receive hundreds of valuable items for their auctions — everything from exotic international hotels and airlines to local restaurants and spas, autographed sports and entertainment memorabilia, show tickets and more. Need a trip to Hawaii, Europe, Asia or a cruise for your live auction? We can secure them for you!
  • Create an attractive auction donation form that will include your organization’s logo as well as information from each donor such as company name, donation description, special instructions, estimated value, etc.
  • Attend auction and event planning meetings as necessary.
  • Make arrangements for pick-up of auction items from donors and/or your organization.
  • Store all donations (within size limitations).
  • Publish all items on an online event page. Items will be packaged if necessary and placed into the correct categories (Cuisine, Travel, Entertainment, Personally Yours, Health & Beauty, Sports and Kids' Stuff). All auction items and certificates will be labeled, numbered and cataloged in file boxes.
  • Create and design easy to read summary signs (what we call “pop-ups”) for every item.
  • Set up the auction and display all items in an attractive manner. This includes displaying brochures, posters, props and simple décor.
  • Set up Internet connectivity for all attendees to bid on auction from their Smart Phones.  Bidding stations with Wi-Fi capable devices will be provided for attendees needing assistance or without Smart Phones.
  • Assist with the live auction by providing: item descriptions for the auctioneer, spotters and hand-delivered invoices to the winners (if required).
  • Facilitate both the cashier and pick-up areas, ensuring that your guests do not stand in long lines.
  • Distribute all auction items.  Fulfillment to winning bidders throughout the world will be provided.
  • Provide your organization with an automated reconciliation of the entire auction at the end of the evening. This reconciliation will detail every item, the winning bidder, winning dollar amount and the grand total for the event.
  • Work with your organization to develop an appropriate thank you letter to be mailed to the auction donors within 30 days after the event.
  • Merge and process the thank you letters on your organization’s letterhead.

The following expenses are not included in our fee. Silent Partners will offer you an estimate of these expenses based on those of our past clients and will provide a detailed listing of any costs along with receipts.

  • Organization's letterhead and envelopes.
  • "Pop-up" paper
  • Special donations
  • Postage for non-profit's database (if required)

BidPal has partnered with Silent Partners to bring a winning formula for auction fundraising to the nonprofit industry, providing unmatched value and results for organizations of every size.

Since 2008, BidPal has helped nonprofits across the country feed the hungry, fight cancer, promote the arts, educate young people and everything in between. Today, BidPal improves charitable fundraising by providing nonprofits a one-stop shop for all of their fundraising needs. BidPal's technology is created so nonprofits can manage multiple events, hold online auctions, utilize mobile bidding, process payments, manage donors and build relationships with personal consulting services all year long.

With BidPal's award winning mobile auctions, guests can use their own smartphone or receive a BidPal device pre-loaded with every auction item including description, photo, value, bid increments, and donor information. Guests may browse the silent auction area to view the auction items but they use their phone to do their bidding from anywhere at any time during the event. They can bid, donate and buy raffle tickets. BidPal notifies guests when they have been outbid, eliminating the need to constantly return to the silent auction area. Guests also have the option to set a maximum bid amount and let BidPal automatically increase their bid if necessary. This instant access generates competitive bidding and helps increase funds raised for the organization. At auction end there is no checkout scramble. The auction simply closes. There are no bid sheets to pick up, no calculating to do and no receipts to handwrite. It is all automated.

BidPal makes charitable events more fun and more profitable with less administrative work!

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